Imagine you opened your e-device after a long day to sort out your emails, and as you move to your mail application you are welcomed by a sea of emails. Which email are you opening first? An email with a catchy title/ subject is surely going to be the one that will catch your eye, and you will ultimately open that first.
Having a catchy subject in your emails is unquestionably the best way to make your customers or recipients open your email, but what is going to impress them and make them respond timely? An e-signature!
An element like e-signature is often overlooked by many professionals, who fail to understand that a customized e-signature can impress your recipients by sending a professional touch. Let’s learn more about e-signatures and how can they add a custom touch to your professional emails.
What Makes Customized Signatures Important?
Your signature isn’t just a fancy manner of writing your name, it is more than that. A signature is your identity which can show professionalism and personality on your emails. Some important reasons why e-signatures hold importance are,
- You can use your unique signature to establish your band and its identity – think of it as an opportunity to show your style and personality.
- In business communication, well-designed signatures add credibility to your work and a nice touch of professionalism to your document.
- Digital signatures can help in making your signing process easier. It makes it faster and much easier to manage, which means no more hassle of printing and scanning the document.
Let’s Learn Different Signature Types
Before we start designing your signature, let us first understand the different types of signatures that you can use for creating your signature.
| Signature Type | Signature Style | Best Use Case | Pros |
| Handwritten Signature | A style that is similar to your actual handwriting. | Personal cards or letters, also in informal documents. | Adds a personal touch, easy to create. |
| Typed Signatures | You can get different fonts with this type. | Professional emails and digital documents. | Variety of fonts. |
| Digital Signatures | Best for formal agreements, they are usually encrypted and come in different styles. | Legal contracts, official documents, and e-signatures | Highly secured and legally recognized. |
Try These Steps to Create Your Customized Signature
Making your e-signature is no no-brainer. You can simply get one by using online tools. All you have to do is follow these simple steps.
- Step Number 1: You will have to choose an online tool, preferably a handwritten signature generator, as they are easy to meet your preferences and needs.
- Step Number 2: This is a more crucial step, which means you will either need to draw your signature or type it. If you are drawing, make sure to use a touchscreen device. In case, you don’t have one you can also use a mouse to carefully replicate it as closely as possible. Unless you are typing. Then just type your name and look for the best font and style for your signature that resonates with you.
- Step Number 3: After you have done the typing or drawing, you need to customize your signature. Which calls for adjusting the size and color of it. Try your best to play around with different colors and options like underlining to find your perfect style.
- Step Number 4: Great Job! You have successfully created your customized signature. Download the final version to use it on your documents.
Tip: You will get different file options before downloading, choose one which fits your needs. Most people prefer PNG as it is much easier to go on documents and emails.
What Practices Can Improve Your Signature?
With these practices, you can create an even better version of your signatures, which guarantees a solid impression on your recipients.
- Be consistent on all your branding platforms, as a lack of consistency often gives a negative impression of your professionalism.
- Make it Legible by choosing simple and easy-to-understand signature styles, because often complicated designs which look good at first are harder to comprehend.
- Keep your signatures secure, as they are one of the most valuable assets to you. Only use it in a secure environment like your office in secured laptops, as it reduces the chances of security breaches.
Do Not Overlook Legal Considerations
One mistake that many make when customizing e-signature is using scams or untrusted websites. Choosing a reputable website isn’t just a matter of convenience – it also indicates that your created signatures are legalized and hold authenticity, which is contrary to when you chose untrusted sites.
How can you further enhance your e-signatures
You can further enhance your signature by using these additional options,
- Email Signature: There are many tools available online, which will allow you to create an email signature, which won’t just include your name but also your contact information. Some people even add their social media links and branding logs in their signature, which in a way serves as a mini business card in your email.
- Branding Elements: As we have mentioned you can add elements of your branding like your logos and even your taglines in your signature design, which can be useful for business purposes.
To Sum Up!
In other words, creating an attractive signature for your emails is not a tough nut to crack. By following the above-mentioned guidelines and opting for a trusted tool you can get a customized e-signature that goes perfectly with your brand. Start by creating a mindmap of what you want in your signature and then step on the process with a reliable site. What remains will then be a walk in the park!
